Data protection
[Da-ta pro-tec-tion] of; noun
Data protection refers to the protection of personal data from misuse and unauthorized access. It includes measures and regulations that ensure that personal information is treated confidentially, used only for its intended purpose and protected against unauthorized access, loss or alteration.
Data protection is regulated by various legal frameworks, such as the General Data Protection Regulation (GDPR) in the European Union, which obliges companies to ensure the protection of personal data.
Legality
Personal data must be processed lawfully, fairly and in a manner that is comprehensible to the data subject. Transparency means that data subjects must be clearly informed about how their data is used.
Purpose limitation
Data may only be collected for specified, clear and legitimate purposes. The collection should be limited to the minimum necessary to fulfill the defined purpose. This reduces the risk of unnecessary data collection.
Rights of affected persons
Data subjects have the right of access, rectification, erasure, restriction of processing, objection and data portability. These rights strengthen the control of data subjects over their personal data and promote their protection.
With ENTERPRISE DSMS, stay on top of everything
4conform ENTERPRISE DSMS simplifies complex tasks for data protection officers through automation, algorithms & action management. Lawyer-approved controls ensure efficient data protection at the touch of a button.
Ready for an initial consultation?
A short conversation has never hurt anyone. The initial consultation is non-binding and serves to get to know you and your needs better.
ENTERPRISE DSMS
Our solution – 4conform ENTERPRISE DSMS – is a data protection management system that supports you in your daily work as a data protection officer in your company. Automation, defined algorithms and an intelligent action management system significantly reduce the time you need to spend on data protection.
4conform ENTERPRISE DSMS is more than just documentation software. The great advantage lies in the simple handling of daily process activities such as handling data subject queries, reporting data breaches and auditing data protection projects. This saves you a lot of time with just a few mouse clicks. Once the documentation of the record of processing activities has been completed, all other modules access the entered data fully automatically.
Further advantages at a glance
Step-by-step
The step-by-step guide allows you to create your own record of processing activities in no time at all, so you can be sure that the software supports you in mapping all the legal requirements of the GDPR.
Data protection impact assessment
At the touch of a button, you can create a data protection impact assessment (DPIA) for the individual processing activities with regard to the risks to the rights and freedoms of data subjects. A report template with all legal requirements is made available to you.
Documentation of your TOMs
The comprehensive templates and descriptions make it easier for you to document the individual technical and organizational measures. You can choose from a large number of predefined measures.
Privacy by Design
You will be guided through the risk assessment of all systems and applications based on specific questions. This results in an assessment of your current security standard and recommendations on how you can improve it in the future.
Measures management
Open tasks are displayed at a glance in the dashboard. This simplifies collaboration and saves time. It is also possible to assign personal access with individual rights to external persons (e.g. lawyers, consultants).
Sophisticated role concept
The appropriate access concept allows you to define different roles and rights. Depending on your requirements, you have the option of involving individual data protection coordinators or the entire workforce.
Audit function
We are currently working on a comprehensive audit function that will ensure the compliance of your data protection management system with the GDPR in the future.
Duty to inform
This function supports a fully automated export of information obligations for different groups of data subjects on the basis of checked templates.
Data incidents
The system facilitates the documentation of data incidents and their reporting. By automatically filling in the templates, it can be ensured that the data protection authority is informed of the risks to the rights and freedoms of the data subjects within 72 hours in the event of an emergency.
